Program Assistant - CARE (Banda Aceh)

CARE Banda Aceh is presently seeking:

Program Assistant (to be based in Banda Aceh)


Responsibilities and tasks:

Travel

• Organise travel arrangements for Program unit including flights, pick up, accommodation, travel plans, travel advance, reimbursements (TER) and communicate those plans in a timely manner
• Track and prepare travel agent payments
• Track program staff movements and contact info

Administration

• Arrange appointments, meetings, transport (office vehicle) and monitoring schedule for Program unit
• Arrange schedules and receive and assist visitors
• Assist Program Officer in organization of Program unit events (workshops, meetings, visits)
• Maintain general filing system (request for payments, travel plans, general communication)
• Make simple translations as required or arrange for outsourcing of translation needs of Program unit
• Prepare, track and distribute incoming and outgoing correspondence

Procurement

• Receive and record incoming procurement requests/procurement orders
• Check against approved procurement plan and arrange for approval and submission
• Track progress and advise Project Managers and Program Leaders and feed back potential delays

Qualifications:

• Diploma in secretarial studies.
• Minimum 3 years office experience.
• Ability to multitask and proactively follow up on issues.
• Attention to detail.
• Ability to communicate in English, both spoken and written.
• Literacy in computer, word processing, spread sheet and simple data base
• Ability to work in team and under pressure.

Please submit your application and CV by 10 January 2005 to:
Lely_Safrina@careind.or.id
with CC to:
wiwik@careind.or.id

Please put the applied position in the subject of your email.
Only shortlist candidates will be invited for interviews