CARE Banda Aceh is presently seeking:
Program Assistant (to be based in Banda Aceh)
Responsibilities and tasks:
Travel
Administration
Procurement
Qualifications:
Please submit your application and CV by 10 January 2005 to:
Lely_Safrina@careind.or.id
with CC to:
wiwik@careind.or.id
Please put the applied position in the subject of your email.
Only shortlist candidates will be invited for interviews
Program Assistant (to be based in Banda Aceh)
Responsibilities and tasks:
Travel
- Organise travel arrangements for Program unit including flights, pick up, accommodation, travel plans, travel advance, reimbursements (TER) and communicate those plans in a timely manner
- Track and prepare travel agent payments
- Track program staff movements and contact info
Administration
- Arrange appointments, meetings, transport (office vehicle) and monitoring schedule for Program unit
- Arrange schedules and receive and assist visitors
- Assist Program Officer in organization of Program unit events (workshops, meetings, visits)
- Maintain general filing system (request for payments, travel plans, general communication)
- Make simple translations as required or arrange for outsourcing of translation needs of Program unit
- Prepare, track and distribute incoming and outgoing correspondence
Procurement
- Receive and record incoming procurement requests/procurement orders
- Check against approved procurement plan and arrange for approval and submission
- Track progress and advise Project Managers and Program Leaders and feed back potential delays
Qualifications:
- Diploma in secretarial studies.
- Minimum 3 years office experience.
- Ability to multitask and proactively follow up on issues.
- Attention to detail.
- Ability to communicate in English, both spoken and written.
- Literacy in computer, word processing, spread sheet and simple data base
- Ability to work in team and under pressure.
Please submit your application and CV by 10 January 2005 to:
Lely_Safrina@careind.or.id
with CC to:
wiwik@careind.or.id
Please put the applied position in the subject of your email.
Only shortlist candidates will be invited for interviews